Purchase orders: an untapped opportunity to optimize the procurement process

Purchase orders are one of the key procurement tools for communication with suppliers.

Purchase orders often replace contracts and have undeniable advantages – they provide overview, cost control, better planning, and an audit trail. But purchase orders also come with significant limitations: the administration involved in creating the order, lengthy approvals, last-minute changes, factual errors, omission of important commercial terms, and failure to track order confirmations.

💡 And this is exactly where Promitea comes in.

Our cloud-based tool enables, within catalogs as well as individual tenders:

✅ automatic creation, approval, and sending of POs without cover sheets or email chaos,

✅ modification of purchase orders even after issuance, with change tracking in the form of a log,

✅ monitoring the status of order confirmations within the document management system,

✅ easy integration with the existing ERP (i.e. you choose where the order should be created),

✅ simple deployment without the need for complex adjustments.

🎯 The result?

80% less administration, ROI of over 500% already in the first year, and above all – procurement that is no longer seen as a bottleneck because “their purchase orders always take so terribly long.”

👀 Have you already focused on optimizing purchase orders, or are your buyers still spending hours every day creating POs in the system, chasing confirmations, and fixing errors that unfortunately always happen under pressure? Isn’t it time to manage purchase orders truly professionally?