Do business owners even realize how much the traditional procurement process costs them each year?

Only a few owners and directors have truly deep experience in procurement—and even fewer with modern electronic tools, which are already standard in companies that manage procurement professionally. It’s no surprise, then, that they struggle to imagine just how much untapped potential lies hidden in their own procurement departments. This is not a criticism; it’s simply a fact.

At Promitea, we’ve prepared a simple experiment so you can see—and feel—the difference for yourself.

• Morning session: the “traditional way” We simulated how procurement typically works in many companies. The director tries to process a purchase request that is, of course, incomplete and requires a phone call with the requester to fill in the missing information. Then it’s about drafting tender documentation with all conditions and emailing it to suppliers. Next comes reminders to suppliers about deadlines, checking incoming offers, retyping them into Excel, checking compliance with terms and conditions, another round of phone negotiations, and finally preparing a recommendation that has to be sent for approval and chased several times. The result? Hours of work copying data from one table to another, countless redundant steps, and a constant risk of error.

• Afternoon session: with Promitea procurement software This time, the purchase request was standardized and filled in using a template. The tender was launched with one click—just review the essentials and the supplier invitation, which is generated automatically. The software monitors deadlines, sends reminders, and compiles offers neatly in the bidding room, instantly comparing them. The second negotiation round was handled by phone, and the results could be sent for approval with a single click. The result? Same task, same number of suppliers, but a dramatically faster process, significantly lower processing costs, zero errors, and an optimized workflow.

➡️ So the question is: why do owners work so hard to improve production efficiency by five percent, or invest in tools that increase sales by two percent, but often overlook procurement—where optimization can easily deliver improvements of up to seventy percent? Perhaps it’s lack of awareness, inertia, or simply distrust.

👉 If you’re an owner or director, come and see for yourself. Experience the difference first-hand. Let Promitea show you what a “day in the life” of your buyer looks like the old-fashioned way—and how modern tools, costing just a few thousand crowns a month, can spark a revolution. The difference may surprise you more than you can imagine today.