Level of framework agreement delivery – accurate, clear, in real time

The idea in a nutshell: every buyer always has an up-to-date overview of the status of framework agreements – no searching, no delays, no confusion.

📊 Framework contract fulfillment level – accurate, clear, in real time Idea in a few words: every buyer always has an up-to-date overview of the consumption of framework contracts – without searching, without delays, without confusion.

The introduction of the tool saved the company a lot of money thanks to:

⏳ time savings when searching for information that can be available with a single click,

📅 timely initiation of a new tender,

🤝 active management of commitments towards suppliers and use of reserved capacity,

🚨 quick detection of anomalies – a contract being consumed too slowly or too quickly.

📚 Real-life story:

A buyer was contacted by a supplier, saying they had practically delivered the reserved volumes already and, due to price increases on the market, could no longer supply under the current conditions. The buyer tried the trick of extending the contract until a new supplier was found, but the supplier remained adamant. The company suffered a major loss because it had to tender a new contract under pressure and under unfavorable conditions. Of course, we might blame the buyer for not monitoring the contract. But if we consider how complicated it is to obtain the information – they have to remember to check the contract, find delivery data in the ERP system, look at the contract itself, evaluate the result, and initiate an action – we understand that the problem is not with the buyer.

🛠 Solution:

Within Promitea, we created a simple report that was easily integrated with the customer’s ERP system. The output is a clear dashboard that:

🔄 automatically loads order data for each framework contract,

📉 visually displays the level of consumption compared to the agreed value,

⚠️ alerts when a warning threshold set by the buyer is exceeded,

👁️ makes the alerts available in the main dashboard, so the buyer sees them every time they log into the system.

🔧 How it works in practice:

1️⃣ We identified the real need, outputs, and activities affected through a functional specification,

2️⃣ We designed and tested the solution,

3️⃣ We connected Promitea with the ERP system,

4️⃣ We set consumption thresholds and alerts,

5️⃣ We placed the alerts where the buyer sees them immediately and can respond,

6️⃣ We trained buyers on how to use the tool.

🧩 Promitea offers all the functions customers expect from quality procurement software: sourcing, supplier management and evaluation, strategic templates.

🆚 But Promitea differs from the competition thanks to a wide range of practical features that allow buyers to do their work better, faster, more efficiently – and with less effort.