Does it make sense to digitalize procurement if we are a small company?
We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.
We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.
At that point, e-procurement starts to make sense – that is, the digitalization of purchasing processes through specialized software.
But where do you start if you’re completely new to digitalization?
👉 Ask yourself four basic questions:
1️⃣ Do we even need digitalization?
➡️ Yes, it brings lower costs, fewer errors, faster approvals, and better control over spending.
2️⃣ How do we choose the right software?
➡️ Clarify what you want to improve, and involve colleagues from purchasing, finance, and IT. Look for a tool that is simple, secure, and easy to integrate with your ERP.
3️⃣ How much will it cost?
➡️ Cloud solutions are now accessible even for smaller companies – often for just a few thousand a month. And a well-configured system pays for itself within 1–2 years.
4️⃣ What does the implementation look like?
➡️ Preparation is key – process analysis, user training, and a pilot phase.
If done properly, digitalization becomes a natural part of daily work.
💡 E-procurement isn’t about complex IT projects. It’s about simplifying work, saving time, and gaining better oversight.
You can start gradually – step by step.
How many organizations still consider price the biggest risk in procurement — while far more costly issues slip through right under their noses?
In most procurement departments, two worlds collide.
At the end of 2025, LinkedIn procurement influencer Joel Collin-Demers—who uses the social network as a platform to build visibility and reach potential customers—put forward a rather radical idea that sparked discussion across the procurement community (nearly 60 comments). You’ll find a link to the LinkedIn post at the end of this article.
Why is saving money no longer enough? Most of us who started out in purchasing in the last century remember the heroic tales of brilliant managers who managed to reduce costs by tens of percent through a combination of market power, toughness, and cunning. In this golden age of cost killers, purchasing was judged almost exclusively by parameters such as hard savings, acceleration of the purchasing process, reduction of administrative costs, and reducing the number of buyers. Unfortunately, hard savings cannot be made indefinitely.
Return on investment within the first year of project implementation.*
*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.
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