Does it make sense to digitalize procurement if we are a small company?
We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.
We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.
At that point, e-procurement starts to make sense – that is, the digitalization of purchasing processes through specialized software.
But where do you start if you’re completely new to digitalization?
👉 Ask yourself four basic questions:
1️⃣ Do we even need digitalization?
➡️ Yes, it brings lower costs, fewer errors, faster approvals, and better control over spending.
2️⃣ How do we choose the right software?
➡️ Clarify what you want to improve, and involve colleagues from purchasing, finance, and IT. Look for a tool that is simple, secure, and easy to integrate with your ERP.
3️⃣ How much will it cost?
➡️ Cloud solutions are now accessible even for smaller companies – often for just a few thousand a month. And a well-configured system pays for itself within 1–2 years.
4️⃣ What does the implementation look like?
➡️ Preparation is key – process analysis, user training, and a pilot phase.
If done properly, digitalization becomes a natural part of daily work.
💡 E-procurement isn’t about complex IT projects. It’s about simplifying work, saving time, and gaining better oversight.
You can start gradually – step by step.
Why is saving money no longer enough? Most of us who started out in purchasing in the last century remember the heroic tales of brilliant managers who managed to reduce costs by tens of percent through a combination of market power, toughness, and cunning. In this golden age of cost killers, purchasing was judged almost exclusively by parameters such as hard savings, acceleration of the purchasing process, reduction of administrative costs, and reducing the number of buyers. Unfortunately, hard savings cannot be made indefinitely.
Digital procurement is changing – flexibility, the cloud, and mobility are now key.
When people talk about the impact of AI, most companies think of sales, marketing, or internal business processes.
How many times have you looked for a quote that “must be somewhere,” or lost track of who’s supposed to approve the tender?
Return on investment within the first year of project implementation.*
*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.
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