Digitalization of procurement for complete beginners: a practical guide
“Digitalize procurement or die.” But what does this really mean for a company that is just starting out? Unfortunately, professional publications often overlook complete beginners, who need to clearly understand what digitalization will bring them, how it will work, how much it will cost, and what obstacles need to be overcome.
In the KNOWLEDGE CENTER - PROMITEA BLOG we therefore offer a series of articles under the common title: 🌱„Digitalization of procurement for complete beginners“ written clearly, pragmatically, and without marketing fluff.
Digitalization of procurement for complete beginners: Key questions and answers
• The article provides a clear summary of four basic questions troubling every beginner: why digitalization pays off even for smaller companies, how to choose the right software, what the costs will be, and what to expect from implementation.
• A practical example of a smaller family-owned business that moved from emails and Excel to Promitea software and from day one saw significant improvements thanks to catalogs, quick tenders, and electronic auctions.
• We show that digitalization brings speed, savings, and transparency even to smaller businesses. It points out that without digitalization, companies are “leaving money on the table” and falling behind the competition.
Digitalization of procurement for complete beginners: How to choose suitable procurement software?
• A practical guide on how to systematically approach software selection – from mapping needs, involving stakeholders, to verifying security and support. It emphasizes modular solutions, user-friendliness, and real ROI.
Digitalization of Procurement for Complete Beginners: How much will it cost?
• Describes different pricing models (SaaS vs. on-premise), implementation costs, and possible hidden expenses. It stresses that investment must always be compared with expected savings, which often exceed costs already within the first year.
Digitalization of procurement for complete beginners: How does implementation and operation work?
• Explains the typical phases of implementation from process analysis through system configuration to pilot operation and full deployment. It highlights the importance of user training and continuous improvement to ensure the system brings long-term value.
Is your company at the beginning of the journey toward procurement digitalization?
Don’t worry — everyone has gone through it. Our articles will guide you step by step: what to address first, how to proceed in key phases, and where to find real benefits. If you want to avoid unnecessary investments and are looking for a solution that will truly save you time, money, and make procurement more efficient, follow our beginner-oriented series.
At Promitea, we have many success stories and have helped companies digitalize procurement where it really brings added value. And we will be happy to help you too. Just write to us or give us a call.
The key benefit of the digital transformation of procurement is optimization precisely in those areas where money leaks out of the procurement process.
Several companies tested automatic ordering through AI, whose task was to independently evaluate needs, place operational orders, and maintain optimal stock levels. The result often exceeded expectations — unfortunately, in a negative sense.
Return on investment within the first year of project implementation.*
*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.
Join us in the world of Promitea.
Our team is here for you.