Reports and Standards Compliance
Managers are usually interested in two types of purchasing reports. Diagnostic reports summarize the results, i.e., the outcome of a tender, how many tenders over a period of time, what savings, buyer utilization, supplier dashboard.
Reports and Standards Compliance
📌 Managers are usually interested in two types of purchasing reports. Diagnostic reports summarize the results, i.e. the outcome of the tender, how many tenders over a period of time, what savings, buyer utilization, supplier dashboard.
📌 Process reports, on the other hand, inform about the type of tenders, number of participants, e-auction dynamics, length of tenders, non-standard operations of buyers/internal customers.
📌 The Promitea purchasing software places great emphasis on standardized reports that are precisely tailored to user requirements. However, the real challenge is not to create the report, but to interpret the information presented correctly and do something useful with it.
👀 Let's see how Promitea users use the reports in practice:
📌 Diagnostic reports summarize the results: managers use them to distribute new tenders in order to optimally use the capacity of the purchasing team, buyers use them as a "dashboard" of ongoing tenders and deadlines as well as to analyze the activity and success of suppliers, controlling is interested in achieved savings and top management in the overall performance of the purchasing department.
📌 Process reports show whether the result was achieved by the correct process, e.g. all changes are archived and recorded in a log, which ensures transparency and allows tracking the history of purchasing processes.
📌 The length of the purchasing process and its individual phases is also interesting, and it is also worth mentioning the indicators that warn of a worsening situation - fewer suppliers in the tender, little competition in the e-auction, inappropriate setting of the tender procedure.
Only a few owners and directors have truly deep experience in procurement—and even fewer with modern electronic tools, which are already standard in companies that manage procurement professionally.
When I look back today, in 2025, I feel a bit like a dinosaur who witnessed the rise of procurement digitalization from the front row, but somehow this incredible tool for improvement actually passed me by.
The key benefit of the digital transformation of procurement is optimization precisely in those areas where money leaks out of the procurement process.
Several companies tested automatic ordering through AI, whose task was to independently evaluate needs, place operational orders, and maintain optimal stock levels. The result often exceeded expectations — unfortunately, in a negative sense.
Return on investment within the first year of project implementation.*
*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.
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