Does it make sense to digitalize procurement if we are a small company?
Purchase optimization

Does it make sense to digitalize procurement if we are a small company?

Jan Vašek - Chief innovation officer Promitea
Jan Vašek
Chief innovation officer
Published

We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.

We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.

At that point, e-procurement starts to make sense – that is, the digitalization of purchasing processes through specialized software.

But where do you start if you’re completely new to digitalization?

👉 Ask yourself four basic questions:

1️⃣ Do we even need digitalization?

➡️ Yes, it brings lower costs, fewer errors, faster approvals, and better control over spending.

2️⃣ How do we choose the right software?

➡️ Clarify what you want to improve, and involve colleagues from purchasing, finance, and IT. Look for a tool that is simple, secure, and easy to integrate with your ERP.

3️⃣ How much will it cost?

➡️ Cloud solutions are now accessible even for smaller companies – often for just a few thousand a month. And a well-configured system pays for itself within 1–2 years.

4️⃣ What does the implementation look like?

➡️ Preparation is key – process analysis, user training, and a pilot phase.

If done properly, digitalization becomes a natural part of daily work.

💡 E-procurement isn’t about complex IT projects. It’s about simplifying work, saving time, and gaining better oversight.

You can start gradually – step by step.

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Published
Jan Vašek - Chief innovation officer Promitea
Jan Vašek
Chief innovation officer
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Does it make sense to digitalize procurement if we are a small company?

We hear this question often – and we completely understand why. Many companies still rely on emails and Excel spreadsheets. It works, but only until the purchasing agenda starts to grow and a clear spreadsheet turns into chaos.

Do business owners even realize how much the traditional procurement process costs them each year?

Only a few owners and directors have truly deep experience in procurement—and even fewer with modern electronic tools, which are already standard in companies that manage procurement professionally.

Procurement digitalization: memories of a dinosaur

When I look back today, in 2025, I feel a bit like a dinosaur who witnessed the rise of procurement digitalization from the front row, but somehow this incredible tool for improvement actually passed me by.

How much does a quality procurement process really save?

The key benefit of the digital transformation of procurement is optimization precisely in those areas where money leaks out of the procurement process.

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Return on investment within the first year of project implementation.*

*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.

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