Reports and Standards Compliance
Managers are usually interested in two types of purchasing reports. Diagnostic reports summarize the results, i.e., the outcome of a tender, how many tenders over a period of time, what savings, buyer utilization, supplier dashboard.
Reports and Standards Compliance
📌 Managers are usually interested in two types of purchasing reports. Diagnostic reports summarize the results, i.e. the outcome of the tender, how many tenders over a period of time, what savings, buyer utilization, supplier dashboard.
📌 Process reports, on the other hand, inform about the type of tenders, number of participants, e-auction dynamics, length of tenders, non-standard operations of buyers/internal customers.
📌 The Promitea purchasing software places great emphasis on standardized reports that are precisely tailored to user requirements. However, the real challenge is not to create the report, but to interpret the information presented correctly and do something useful with it.
👀 Let's see how Promitea users use the reports in practice:
📌 Diagnostic reports summarize the results: managers use them to distribute new tenders in order to optimally use the capacity of the purchasing team, buyers use them as a "dashboard" of ongoing tenders and deadlines as well as to analyze the activity and success of suppliers, controlling is interested in achieved savings and top management in the overall performance of the purchasing department.
📌 Process reports show whether the result was achieved by the correct process, e.g. all changes are archived and recorded in a log, which ensures transparency and allows tracking the history of purchasing processes.
📌 The length of the purchasing process and its individual phases is also interesting, and it is also worth mentioning the indicators that warn of a worsening situation - fewer suppliers in the tender, little competition in the e-auction, inappropriate setting of the tender procedure.
At the end of 2025, LinkedIn procurement influencer Joel Collin-Demers—who uses the social network as a platform to build visibility and reach potential customers—put forward a rather radical idea that sparked discussion across the procurement community (nearly 60 comments). You’ll find a link to the LinkedIn post at the end of this article.
Why is saving money no longer enough? Most of us who started out in purchasing in the last century remember the heroic tales of brilliant managers who managed to reduce costs by tens of percent through a combination of market power, toughness, and cunning. In this golden age of cost killers, purchasing was judged almost exclusively by parameters such as hard savings, acceleration of the purchasing process, reduction of administrative costs, and reducing the number of buyers. Unfortunately, hard savings cannot be made indefinitely.
Digital procurement is changing – flexibility, the cloud, and mobility are now key.
When people talk about the impact of AI, most companies think of sales, marketing, or internal business processes.
Return on investment within the first year of project implementation.*
*The ROI estimate is based on real data gathered from our clients and their successfully completed projects.
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